06 · Capabilities
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E-way bill

Flag invoices that need an e-way bill for inter-state goods movement above the threshold and record the e-way bill number against the invoice.

5 min read · updated 28/05/2026

Opt-in Capability · off

E Way Bill is switched offE Way Bill

You can read the guide. An owner or manager flips this Capability on in settings — it then lights up across the app.

Overview

When goods worth more than Rs 50,000 move between states, the law wants an e-way bill number travelling with the truck. Miss it and the consignment can be held at a check-post. Neev keeps that detail where it belongs — on the invoice itself — so the e-way bill number, the IRN, and the GST sit on one row instead of a separate register.

Opt-in Capability · off

E Way Bill is switched offE Way Bill

You can read the guide. An owner or manager flips this Capability on in settings — it then lights up across the app.

There is no separate "e-way bill" package to install. The two fields — a needs-an-e-way-bill flag and the e-way bill number — already live on every invoice in core invoicing. Anyone who can generate or finalize an invoice can record them. Capability-style enrollment lands in a later release; today the surface ships with the platform.

Where to find it

Web only. Open Invoices in the sidebar (/invoices) and pick an invoice to open its detail page (/invoices/[id]). The e-way bill flag and number sit on the invoice row, alongside the GST breakup and the from the e-invoice flow. Both Owner and Manager see Invoices in the sidebar.

Key concepts

  • — the electronic document that authorises movement of goods. For inter-state movement, the documented trigger value is Rs 50,000 (EWAY_BILL_THRESHOLD). Above that, the consignment is expected to carry one.
  • E-way bill number — the identifier you record back against the invoice. The field holds up to 12 characters, matching the 12-digit number the e-way bill portal issues.
  • — the Invoice Reference Number from the e-invoice flow. It rides the same invoice row as the e-way bill fields, so one invoice carries the full GST-compliance trail.
  • Place of supply — the buyer's state on the invoice. It's what makes a movement inter-state in the first place, which is why the e-way bill matters.

Common workflows

1
Open the invoice
Invoices → pick the invoice from the list, or open it from the order it was raised against.
2
Check whether an e-way bill is needed
For inter-state goods movement above Rs 50,000, the invoice carries a flag marking that it needs an e-way bill. Use it to spot which dispatches must not leave without a number.
3
Generate the e-way bill on the portal
Neev does not file the e-way bill for you. Raise it on the e-way bill portal and note the 12-digit number it returns.
4
Record the number on the invoice
Enter the e-way bill number against the invoice so it sits beside the GST and IRN. Now the paperwork and the truck match.

Role notes

Only two roles work this surface, and they do not differ on the e-way bill itself. Both Owner and Manager can generate and finalize invoices (invoicing.generate, invoicing.finalize), so both can flag an invoice and record its e-way bill number.

The one real split is voiding. Only Owner can void an invoice (invoicing.void) — Manager cannot. So if a wrong e-way bill number went onto an invoice that has already been finalized, a Manager can re-record on a fresh document but cannot scrap the bad invoice; that's an Owner action.

Tips & time-savers

Tip
Record the e-way bill number on the invoice the moment the portal gives it to you — before the goods leave the dock. Keeping the number on the same row as the GST and IRN means one screen answers a check-post query, not three registers.

The Rs 50,000 threshold only applies to inter-state movement. A delivery that stays inside the same state is a different rule — check the buyer's place of supply on the invoice before you assume an e-way bill is due.

Gotchas

Warning
The e-way bill number field holds 12 characters — enter the full number, not a shortened reference. A truncated or wrong number on a finalized invoice can't be cleaned up by editing alone: only an Owner can void that invoice, so a Manager who spots the mistake must escalate.

Neev records the e-way bill — it does not file it. The number must come from the official e-way bill portal. Recording a made-up number on the invoice does not produce a valid e-way bill for the truck.

Related

Related
GST returns export & e-invoice (IRN)